OPPORTUNITY TO WORK WITH E-PASS

OPPORTUNITY TO WORK WITH E-PASS

by January 25, 2017

Sulawesi (17.46 million ha) is the world’s 11th largest island that has a remarkable globally significant diversity of terrestrial flora and fauna with an impressive variety of forest ecosystems, and supports high rates of endemism and species-level biodiversity. Despite the existing 1.6 million Ha of 63 conservation areas throughout the island, Sulawesi’s biodiversity remains severely threatened and fast degrading due to a number of human-induced threats. Protection and management of protected areas (PAs) has not been adequate to prevent extensive encroachment and damage within PA boundaries, whilst natural areas beyond PA boundaries have been even more rapidly degraded as a result of logging, conversion, mining, fire and hunting. The long-term solution to conserving Sulawesi’s biodiversity is an improved PA system that is well integrated into its surrounding landscape, with the increasing capacities and financial resources to safeguard biodiversity from existing and future threats.

The objective of EPASS is to strengthen the effectiveness and financial sustainability of Sulawesi’s PA system to respond to existing threats to globally significant biodiversity. This objective will be achieved through three interconnected components:

(1) Enhanced systemic and institutional capacity for planning and management of Sulawesi PA system;

(2) Financial sustainability of the Sulawesi PA system; and

(3) Threat reduction and collaborative governance in the target PAs and buffer zones.

The project is implemented by the Directorate General of Natural Resources and Ecosystem Conservation (KSDAE) Forest Protection and Nature Conservation of the Ministry of Environment and Forestry.  The project specifically focuses on three important Sites, i.e., Lore Lindu (217,992 ha) and Bogani Nani Wartabone (287,115 ha) National Parks and Greater Tangkoko Conservation Area (8,665 ha), which are some of the most important sites for terrestrial biodiversity in Sulawesi.

E-PASS Project is currently seeking for qualified and experienced candidates for the positions below:

 

Community Engagement and Co-management Specialist (Code: CE1)

Duty Station: Lore Lindu National Park Unit, Palu, Central Sulawesi

DUTIES AND RESPONSIBILITIES:

  • Working as a team in the Regional Field Coordination Unit, and in collaboration with the Project International and local specialists, he/she will provide technical expertise and coordination for the Project activities and implementations at PA Site level.
  • Coordinates and provides technical support for the establishment and operationalization of PA/Buffer Zone governance and management, through community agreements and community conservation areas.
  • Monitors and supports implementations on existing Community Conservation areas (CCAs) and the establishment of up to 15 new CCAs around the Project demonstration sites.
  • Coordinates consultation process and monitor the development and implementation of integrated land use plan at District level, as well as the marking of PA boundaries and buffer zones.
  • Provides technical support for potential grantees (both PA staff and communities) in developing field based projects granted by the Project.
  • Documenting the lessons learnt.
  • Provides inputs for environmental awareness raising and capacity building on PA system management.
  • Performs other tasks as may be requested by project manager.
  • Reports to National Project Manager on the set timeframe.

QUALIFICATION:

The successful candidate will have the following experiences and qualifications:

  • A University degree in Forestry, Conservation management, environmental management, biological science and or geographical science or other relevant field;
  • Relevant education and/or trainings in one of the areas related to ranger operational programs, biodiversity monitoring, law enforcement, community empowerment is a strong advantage;
  • A minimum of 5 years of experiences in technical assignment in a resort/ a national park/Protected area as in activities/processes or involved in project on the Strengthening protected area management Capacity;
  • Proven ability to collect, verify and analyze information, and to finish and present work with a high degree of accuracy and technical quality;
  • Experiences in working with local government officials, Universities, local community and NGOs is desired;
  • Ability to communicate effectively orally and in writing, in order to communicate complex, technical information to both technical and general audiences;
  • Demonstrate ability to manage and motivate people in a complex political environment and achievement;
  • Strong drafting, presentation and reporting skills;
  • Strong interpersonal and communication skill, strong cultural sensitivity and ability to work in multi-cultural environment;
  • Good working knowledge of English is preferable, high proficiency in Bahasa is a must;
  • Ability to work under pressure and meet strict deadlines;
  • Ability to produce high quality contents within the set timeframe.

 

Finance and Administration Assistant (Code: FAA2)

Duty Station: Bogani Nani Wartabone National Park Unit, Kotamobagu, North Sulawesi

DUTIES AND RESPONSIBILITIES:

The Finance and Administrative Assistant is expected to support the Field Coordinator in all project activities by insuring efficient implementation of processes and systems in the project. S/he will be working as a team in the responsible Field Coordination Unit and provide professional financial and admin services as follows:

Administrative Tasks:

  • Maintains general office files and keeps information and reference in a manner that allows easy retrieval.
  • Prepares correspondence and offer documents as required, log incoming/outgoing correspondence.
  • Prepares office supplies requisition including the preparation of equipment specifications, collection of bids and preparation of purchase orders.
  • Assists in the logistics preparation and implementation of training, workshops, meetings and other awareness activities (exhibitions, site visit…) pertaining to the project.
  • Assists in the logistics preparation and implementation of training, workshops, meetings and other awareness activities (exhibitions, site visit…) pertaining to the project.
  • Maintains appropriate inventory records of office material and equipment and prepares the corresponding report.
  • Follows-up on administrative matters in the project as well as with UNDP office
  • Assists in assembling briefing material, documentation and correspondence for the use in official meetings or missions.
  • Briefs other personnel on administrative matters.
  • Translates project reports/ documents when needed.
  • Keeps appointment and arranges office meetings for NPD and staff and answer phone calls.
  • Undertakes other office duties which may be requested by the Project.
  • Works closely with the UNDP Project Associate in PMU on administrative issues related to the project.
  • Any other administrative tasks as necessary.

Financial Tasks:

  • Maintains and update project budget (assist in the preparation of budget revisions)
  • Prepares Direct Payment Request.
  • Monitors Programme expenditures, prepares and maintains necessary financial control report.
  • Handles day-to-day petty cash (opening, administration and closing).
  • Prepares and follows-up on payments and other expenses.
  • Prepares the accounting and financial reports for the project.
  • Processes entitlements (daily subsistence allowance, remuneration) and follows-up on contracts of project staff and national consultants (extensions, renewals…), and maintains various personnel records and files.
  • Assists in preparing work plans and budget.
  • Codes all expenditures according to ATLAS code in ATLAS work plan (Budget).
  • Ensures that proper documentation from supplier is revised as well as collects documents from supplier for releasing payments.
  • Any other financial duties.

QUALIFICATIONS:

  • University or Diploma degree in Finance, Accounting, Business Administration, Economics, Management, Social Sciences or similar fields;
  • At least 1-year relevant experience in Finance & Administration of technical assistance projects (preferably UNDP projects);
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.);
  • Proven skills and knowledge in administrative and financial management of the development projects;
  • Proven capacity to work independently and meet deadlines, and to effectively manage and work in a multicultural team and a stressful environment;
  • Familiarity with UNDP policies, processes and procedures is an asset;
  • Fluency in written and spoken English and Indonesian;
  • Computer literacy, in particular experience with Microsoft Office products.

 

Administrative Assistant cum Office Clerk (Code: AA)

Duty station: Project Management Unit, Jakarta

DUTIES AND RESPONSIBILITIES:

The Project Administrative Assistant will be responsible for comprehensive secretarial and administrative support to the Project Associate & Project Manager. The Project Administrative Assistant carries out his/her functions under the direct supervision of the Project Associate. S/he will provide professional assistance to project implementation and management as follows:

  • Working as a team in PMU in all Project implementation and management, coordination with related counterparts in MoEF, development of quarterly work plan, and assist in preparing evaluation reports, annual project.
  • Responsible for day-to-day project correspondence, information sharing and filing ensuring that appropriate follow-up actions are taken, and update projects files. Prepare minutes of project meetings. Prepare all documentation for contract.
  • Responsible for Human Resources Administration in PMU, contracts, attendance records and leaves, coordination in related recruitment and other HR related matters including supervision to the Office Clerk.
  • Responsible for office maintenance, office supplies, manage inventory of non- expandable equipment for office.
  • Assists in preparation of MoEF authorities and related partners, and international experts missions to the region, render logistic support.
  • Assists in the process vendor registration or vendor up-date to Procurement Unit, and related Units in UNDP.
  • Maintains good communication and cooperation within PMU, MoEF, and other project staff, Consultants, related Unit in UNDP.
  • Performs other duties as requested by the Project Manager and Project Associate.
  • Assists Administrative Assistant in terms of operational activities of the E-PASS project offices, such as office equipment management, cleanliness, tidiness and safety office.
  • Sends letters, packets etc. to the parties related to the activities of the office.
  • Makes copy of the materials needed for the project activities.
  • Assists in preparing project activities (workshops, meetings, etc.).
  • Assists Administrative Assistant in paying bills / office operational costs (telephone, electricity, etc.).
  • Assists in providing logistical purposes in any training activities, workshops and other project activities.
  • Assists Administrative Assistant in updating the entire list of staff / consultants / PPK.
  • Carries out other tasks required in the implementation of the project.

QUALIFICATION:

The successful candidate will have the following experiences and qualifications:

  • Diploma degree in administration, social sciences, public or business administration or other related area;
  • A minimum of 1 year of administrative assistance experience, of which preferably; experience in providing assistance in project coordination and implementation;
  • Experiences in development of institutional capacity building and community empowerment;
  • Working experience with multi-level Ministries/local government institutions concerned with natural resource management and environmental protection is a plus;
  • Ability to communicate and effectively coordinate multi-stakeholder programs/activities;
  • Strong computer skills, in particular mastery of all applications of the MS Office package and internet search;
  • Excellent writing communication skills in Bahasa, and good working knowledge of English is a requirement;
  • Strong interpersonal and communication skill, strong cultural sensitivity and ability to work in multi-cultural environment;
  • Ability to work under pressure and meet strict deadlines;
  • Ability to produce high quality contents within the set time frame

 

Important Notice :

Kindly send a complete application via email to rekrutmen.epass@gmail.com stating the position you are applying for on the email subject, no later than 5 February 2017 by COB. The complete application must consists of:

  • Application Letter
  • CV
  • Letter of Good Conduct issued by Indonesian Police Dept.
  • Medical Health Certificate and Free Drugs issued from Government Hospital/Doctor
  • List of three references (name, position, relationship with applicant, and contact phone/mobile number)

Only shortlisted candidates will be contacted for an interview