VACANCY FOR NATIONAL PROJECT MANAGER EPASS

VACANCY FOR NATIONAL PROJECT MANAGER EPASS

by February 1, 2018

Man Hand writing Job Vacancy with marker on visual screen

EPASS Project is looking for candidate to fill position as EPASS National Project Manager, details for this vacancy can be seen as follows :

GENERAL INFORMATION
Title : National Project Manager (Code NPM)
Project Name :              Enhancing the Protected Area    System in Sulawesi (E-PASS)
for Biodiversity Conservation
Report to : National Project Director
Duty Station : Project Management Unit, Jakarta.
Expected  Places of : Three Project Sites and Jakarta/Bogor
Travel (if applicable)
Duration of : starting  April  2018,  full-time  under  a  one-year  service
Assignment contract, extendable upon annual performance evaluation

BACKGROUND

Sulawesi (17.46 million ha) is the world’s 11th largest island that has a remarkable globally significant diversity of terrestrial flora and fauna with an impressive variety of forest ecosystems, and supports high rates of endemism and species-level biodiversity. Despite such efforts, Sulawesi’s biodiversity remains severely threatened and fast degrading due to a number of human-induced threats. Protection and management of existing PAs has not been adequate to prevent extensive encroachment and damage within PA boundaries, whilst natural areas beyond PA boundaries have been even more rapidly degraded as a result of logging, conversion, mining, fire and hunting. The long-term solution to conserving Sulawesi’s biodiversity is an improved PA system that is well integrated into its surrounding landscape, with the capacities and financial resources to safeguard biodiversity from existing and future threats. Baseline activities, although significant, are deemed insufficient to achieve the above solution. The project objective is to strengthen the effectiveness and financial sustainability of Sulawesi’s PA system to respond to existing threats to globally significant biodiversity. This objective will be achieved through three interconnected components: 1. Enhanced systemic and institutional capacity for planning and management of Sulawesi PA system; 2. Financial sustainability of the Sulawesi PA system; 3. Threat reduction and collaborative governance in the target PAs and buffer zones. The project will be implemented by the Ministry of Forestry under National Implementation Modality (NIM).

Under the overall guidance and on behalf of the Project Board, the project manager has the authority to run the project on a day-to-day basis. The project manager is responsible for making the day-to-day decisions on project implementation and ensures that the project produces the results specified in the project document to the required standards of quality and within the specified time and cost. The primary reporting responsibility of the incumbent is to the board through the National Project Director as the primary supervisor.

DUTIES AND RESPONSIBILITIES

  1. Manage and supervise the project team to ensure effective implementation and achievement of results:
  • Oversees the day-to-day project implementation and ensure achievement of targets as outlined in the project work plan;
  • Leads and supervises project team, builds team coherence and establishes clear roles and responsibilities among team members;
  • Mobilises goods and services and other project inputs, including preparing ToRs for expert consultants, meetings and workshops;
  • Ensures that the quality of project inputs meet the expected standards and are sufficient to produce project outputs and targets;
  • Takes overall responsibility for the project and performs oversight roles for project compliance against the relevant government and UNDP regulations for project management;
  • Develops the project standard operating procedures in line with the government and

UNDP’s regulations; seeks the board’s approval; and takes responsibility for updating and revising it as necessary;

  • Manages critical issues, troubleshoots problems and develops solutions to the overall processes of project implementation;
  • Consults with the project board through the National Project Director for any issues that require their attention, including issues related to deviation from the approved work plans and its tolerance (e.g. deviation from the approved target, and/or budget); and
  • Performs Project Manager duties on UNDP’s ERM (ATLAS) in line with the NIM manual and as outlined in the delegation of authority for Project Managers.
  • Ensures effective monitoring of project performance, and the preparation of high quality and results oriented progress reports.
  1. Ensure effective planning, budgeting, and implementation of the project
  • Prepares project’s annual and quarterly work plans and organizes project board meetings to obtain their approval;
  • Implements project work plan and ensures that the project remains within the tolerance level of the approved work plan;
  • Conducts regular monitoring to ensure achievement of targets in line with the annual work plan and that project implementation at all levels complies with the approved project SOP;
  • Prepares quarterly project reports, in line with the standard template and presents it to the project assurance team on a timely manner;
  • Provides additional inputs and data for external project reports as necessary and required by the project assurance team;
  • Organizes quarterly project board meetings and reports to the project board the project’s quarterly progress together with any issues that may require project board decisions; and
  • As required and directed by the project board, liaises with UNDP’s Planning, Monitoring and Evaluation Unit (PMEU) to initiate project review and evaluation processes, and

supports the conduct of such exercises under the overall management of the task manager as designated by PMEU.

  1. Create and nurture strategic partnerships and support to the implementation of resource mobilization

 

  • Establishes and maintains good working relationships with the relevant public and development partners who are the principal counterparts for the project;
  • Initiates and maintains partnerships with development partners, government institutions, private sector, civil society and other stakeholders to contribute to the achievement of project results;
  • Builds project reputation for quality design, reliable delivery as well as integrity and accountability;
  • Identifies and works with key partners/stakeholders to ensure synergies with other projects/initiatives and to avoid duplication of activities among actors;
  • Identifies opportunities for mobilizing resources for the project, and prepares substantive briefs on possible areas of cooperation; and
  • In coordination with UNDP’s Communication unit and other relevant counterpart communications department, strengthens the communication of the project in order to communicate results, deepen stakeholder knowledge and buy-in to the project, and to facilitate resource mobilization for the project.
  1. Facilitate knowledge building and management for and from the project implementation.
  • Identifies best practices and lessons learnt from the project and from other initiatives that can be helpful to the project in achieving its goals and objectives;
  • Organizes and delivers trainings for the operations/project staff on project/programme management issues;
  • Conducts internal capacity building training for project staff to facilitate appropriate management and timely delivery of project outputs;
  • Identifies policy issues for codification and sharing;
  • Leads in generating knowledge products such as best practices and lessons learnt for knowledge sharing; and
  • Contributes to knowledge networks and communities of practice.

Competencies

Core Competencies:

  • Demonstrating/safeguarding ethics and integrity
  • Demonstrate corporate knowledge and sound judgment
  • Self-development, initiative-taking
  • Acting as a team player and facilitating team work
  • Strong leadership and managerial skill with track records of management roles in a team of multi-diversity background;
  • Facilitating and encouraging open communication in the team, communicating effectively
  • Creating synergies through self-control
  • Managing conflict
  • Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member, including Ability to transfer knowledge and motivate people and to build relationships with colleagues, partners, beneficiaries, government authorities, donor organizations and other stakeholders.
  • Informed and transparent decision making

Functional Competencies:

Results-Based Programme Development and Management

  • Assesses project performance to identify success factors and incorporates best practices into project work
  • Researches linkages across programme activities to identify critical points of integration
  • Monitors specific stages of projects/programme implementation
  • Analyzes country situation to identify opportunities for project development
  • Participates in the formulation of project proposals and ensures substantive rigor in the design and application of proven successful approaches and drafts proposals accordingly
  • Excellent written communication and analytical skill to synergize project financial delivery and support internal capacity;

Building Strategic Partnerships

  • Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues
  • Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders

Promoting Organizational Learning and Knowledge Sharing

  • Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
  • Documents and analyses innovative strategies and new approaches

Job Knowledge/Technical Expertise

  • Strong aptitude on public administration and management of development project in the public sector;
  • Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
  • Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
  • Strives to keep job knowledge up-to-date through self-directed study and other means of learning
  • Demonstrates good knowledge of information technology and applies it in work assignments
  • Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments

Client Orientation

  • Maturity and confidence in dealing with senior and high ranking members of national and local institutions, government and non-government.
  • Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
  • Organizes and prioritizes work schedule to meet client needs and deadlines
  • Anticipates client needs and addresses them promptly

Required Skills and Experience

Recruitment Qualifications

Education:* At least master degree in forestry, natural resource conservation, biology, biodiversity management or other relevant fields of study.

Experience:* Minimum 10 years of professional experience, preferably in the field of natural resource management and biodiversity conservation.

Language Requirements:

  • Fluency in written and spoken English is an absolute necessity;
  • Fluency in written and spoken Bahasa Indonesia is required.

Other Requirements:

  • Demonstrated strong familiarity with development projects and UNDP programmes in Indonesia would be an advantage.
  • Knowledge of biodiversity conservation programmes and experience in implementing international funding projects and programmes highly desirable.
  • Strong knowledge and experience in project management are essential and ability to write high quality reports.
  • Excellent inter-personal and team building skills.
  • Full time availability for project management duties is essential.
  • Familiar with Government and UNDP procedures.
  • Up-to-date computer skills required

APPLICANT MUST COMPLETE PERSONAL HISTORY FORM AND SUBMIT AS PART OF THEIR APPLICATION

Interested applicants should send their CV and Cover Letter with the subject of National Project Manager along with complete personal history form that can be downloaded below to rekrutmen.epass@gmail.com 

Personal History Form

Applications will be closed 7 days after the publication of this advertisement (February 12nd 2018 ).

Please note that only short-listed applicants meeting the above requirements will be contacted.